Job Description
Summary
The essential function of the project administrator is providing general administrative support for the project or the office. They assist the project management and ensures the project’s daily functions run smoothly.
Essential functions
· General administrative support
· Data entry and reporting
· Processing invoices, check requests or other paperwork
· Maintain project efficiency by organizing meetings and correspondence such as calls, emails, mail and other deliverables
· Opens and screens incoming mail and deliveries to distribute to the appropriate team members
· May act as first point of contact with internal and external sources
· Assist with badging
· Uploading invoices, submittals, RFIs, and DWs to SharePoint (or Box or the government entity communication platform)
· Coordinates meeting spaces, assist with meeting set up, food and drink services for meetings
· May coordinate the schedule for conference rooms
· Order office supplies
· Perform basic internet research, compile lists and gather information
· Meeting administration such as note taking
Skills & Qualifications
· Ability to work in a fast paced environment
· Ability to take direction and prioritize responsibilities
· Solid written and verbally communication skills
· Ability to maintain discretion at all times
· Proven understanding of Microsoft Office Suite and internal operational systems with a strong skills for embracing new technology.
Supervisory responsibilities: None
Physical demands:
· Occasionally lift and/or move up to 50 pounds.
Required / preferred education or experience
· High School Diploma or GED Required
· 1 year experience in an office setting preferred
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